Using a Simple Check-in System to Manage Coworking Events and Track Attendance

Events are threads that hold a coworking space community together. From weekly member breakfasts and networking nights to expert workshops and keynote speakers, these gatherings are where connections are made and your space transforms from a collection of desks into a genuine ecosystem.

But let’s be honest: managing the logistics can be a headache. Clunky spreadsheets, paper sign-in sheets, and juggling different platforms for ticketing and tracking attendance can be inefficient and, frankly, somewhat outdated.

What if your check-in process could be more than just a tick in a box? What if it could be a tool to actively boost engagement, reward participation, and give you valuable insights into your community? By using a simple, QR code-based system like meed, you can do precisely that.

Here are two powerful ways to use a modern check-in system to revolutionise your events.

1. The Loyalty Method: Reward Your Regulars

Your most engaged members are your greatest asset. They are the ones who create the buzz and make your community special. So why not reward them for their participation?

This is where you can use a digital check-in as a loyalty-building tool.

How it works: Instead of a simple sign-in, members check into an event by scanning a QR code with their phones. Each scan acts like a digital "stamp" in their loyalty pass for your space. When they collect a certain number of stamps by attending events, they unlock a reward.

A brilliant real-world example of this is What You Building, a startup community in Hong Kong. They host regular events for founders and builders. To encourage consistent participation, they reward anyone who attends five events with a free pass to a future paid workshop.

The benefits:

• Gamifies Attendance: It turns participation into a fun challenge, encouraging members to attend more frequently.
  

• Identifies Super-Connectors: You can instantly see who your most active and loyal community members are.
  

• Adds Tangible Value: It makes your members feel seen and appreciated, strengthening their connection to your brand.

2. The Ticketing Method: The 'Event Pass'

For more structured events, especially ticketed workshops or talks open to the public, you need a seamless and professional way to manage access. A digital voucher can act as the perfect, hassle-free ticket.

How it works: When someone registers for your event, they receive a unique meed voucher in their digital wallet, which serves as their entry pass. At the door, you use the meed App on a phone or tablet to scan their pass and "redeem" it, marking them as attended. It's the same smooth, professional scanning experience you’d get from platforms like Luma or Eventbrite.

The benefits:

• Streamlines Check-in: No more searching for names on a printed list. A quick scan and they're in.
  

• Accurate, Real-Time Data: The dashboard gives you a live count of who has checked in, providing you with precise attendance figures.
  

• Everything in One Place: If you're already using the loyalty method for your regular meetups, you can use the very same system to manage your ticketed events, keeping your community engagement tools unified.

meed for Coworking Events

By ditching the clipboard and embracing a simple digital solution like meed, you do more than just track attendance. You create a smoother experience for your members and a more powerful community-building tool for your business. You get the data you need to plan better events and the tools you need to reward the people who make your space thrive.